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Please submit completed application, cover letter, and resume here, or mail to:

Nancy Steckel

P.O. Box 700
Hockessin, DE 19707


Grant Accounting & Database Manager

Opportunity Type: Full-time, Exempt


Ashland Nature Center, Hockessin, DE

Organization Description

Delaware Nature Society’s (DelNature) mission is to connect people with the natural world to improve our environment through education, conservation, and advocacy. We envision a healthy and sustainable environment.  Founded in 1964, DelNature, a state affiliate for the National Wildlife Federation, is renowned for our educational programming, conservation, and advocacy. We provide the tools for communities to take action and promote the health of the environment through land preservation, wildlife protection, and watershed stewardship.

We manage over 2,000 acres of land, including four nature preserves, and operates four educational sites: Ashland Nature Center, Abbott’s Mill Nature Center, DuPont Environmental Education Center, and Coverdale Farm Preserve. Our organizational priorities are comprised of three pillars of engagement focused on:  Working & Natural Lands, Healthy Waters, and Protecting Habitats and Wildlife.

DelNature aspires to be inclusive multicultural organization that celebrates the rich dimensions of diversity and is committed to understanding and addressing where we fall short. Diversity creates an awareness of and acknowledges respect for differences and translates into understanding and valuing of each other’s perspectives. We are committed to building a diverse team and strongly encourage all who are qualified to apply.

Job Description

The Grant Accounting & Database Manager will be responsible for managing the accounting and reporting (internal and external) of government, foundation, and corporate grants including month-end close inclusive of journal entries, accruals, GL account analysis, and reconciliations. The Grant Accounting & Database Manager will also be responsible for donor management software database reporting. The position reports directly to the Director of Business & Finance


  • Monitor fiscal compliance of government, foundation, and corporate grants.
  • Ensure proper accounting to accurately charge allowable expenses by grant, including expense mapping monthly/quarterly as required for draws, internal reporting.
  • Timely preparation of monthly revenue accruals; invoices.
  • Complete understanding of project scope and funder reporting requirements/maintain expertise with OMB circulars and other regulatory publications.
  • Ensure accurate and timely billing of draws to funders including required supporting documentation; monitor payments.
  • Internal reporting and reconciliation with project managers.
  • Coordinate and participate in annual audit.
  • Prepare grant budget adjustments; assist with proposal budgeting as requested.
  • Assist with month-end close.  Ensure monthly reconciliation of all assigned accounts including resolution of outstanding items.
  • Complete processes that allow timely closing of books, including journal entries, accruals.
  • Serve as backup for accounts payable, cash receipts, and payroll.
  • Participate and support organization wide events and programs.
  • Promote and support DelNature’s mission, values, goals, activities, and membership to a wide array of program audiences.

Minimum Qualifications

  • Minimum of three years accounting experience, preferably with a focus on grants management, contract compliance, and fund accounting within a non-profit organization.
  • Demonstrated knowledge of accounting software (SGA Accounting – Stock, Gerber, & Associates preferred)
  • Demonstrated knowledge of donor management software (BB Altru preferred)
  • Bachelor’s degree in accounting or business management preferred
  • Excellent accounting and time management skills.  Ability to manage multiple tasks, priorities, and deadlines.
  • Proficient in Microsoft Office.
  • Flexibility and adaptability to work a schedule that meets the needs of the organization.
  • Punctuality, dependability, effective communication and interpersonal skills, and ability to work effectively as part of a team.
  • Ability to consistently interact in a positive and professional manner.
  • Willingness to learn new skills and share knowledge with others.
  • Demonstrated ability of problem solving, critical thinking, and decision-making.
  • Perform additional duties at the request of supervisor or leadership team member.

Work Environment and Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

  • The employee frequently is required to sit and reach and must be able to move around the work environment.
  • The employee must occasionally lift and/or move up to 10 pounds and be able to carry, move and set up necessary supplies and equipment.
  • Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
  • The noise level in the work environment is usually moderate.
  • Ability to work in a variety of indoor and/or outdoor settings, weather, and terrains.

Essential Dates

The position is primarily M-F, but flexibility to attend evening and/or weekend meetings and/or events is required.

Salary and Benefits

Comprehensive benefits package and paid time off including 10 vacation days, 10 sick days, and 11 holidays
Hybrid schedule remote/in-office eligible after successful completion of probationary period
Annual Salary $55,000 – $60,000

Applicants Must Submit